December 19th, 2015 Campaign Planning Meeting

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Participants

Attending: SteveR, NoeK, JamesO

Background & References

Before the meeting, please review the following documents:

Election Schedule

  1. Nomination papers available:
    1. State: 2/16/2016
    2. Federal: 2/16/2016
  2. Last date to unenroll from a party
    1. State: 3/1/2016
    2. Federal: 5/31/2016
  3. Last day to submit signatures to registrars
    1. State: 5/3/2016
    2. Federal: 8/2/2016
  4. Last day for registrars to complete validating signatures
    1. State: 5/24/2016
    2. Federal: 8/23/2016
  5. Last Day to ask registrars to review non-certified signatures
  6. Signatures due at Elections Division
    1. State: 5/31/2016
    2. Federal: 8/30/2016
  7. Last day to register to vote: 10/20/2016
  8. Election Day: 11/8/2016

Agenda

Task list - Who will do what?

  1. Setup simple page for people to volunteer to be regional organizers / candidates / supporters
  2. Post videos on:
    1. why run
    2. planning your campaign
    3. how to get on the ballot
    4. how to gather signatures
  3. Identify allies
  4. Identify potential organizers among members and allies
  5. Email our supporters to ask for candidates and regional organizers
  6. Setup site where people can see:
    1. What our campaign plan is and why run as a pirate
    2. Where regional meetings are
    3. How to sign up as a candidate
    4. Who our candidates are and how to help them
    5. This site will change to a campaign site as we go along
    6. It must use SSL and will likely be a static site
  7. Regional meetings
    1. Setup quick how to publicize and run a regional meeting document
    2. Identify the organizers for the regional meetings
    3. Work with organizers to setup regional meetings
    4. Make list of supporters available to organizers
    5. Organizers call our supporters to invite them to regional meetings
  8. Identify candidates from within the party and allies and their campaign teams
  9. Publicize that we are looking for candidates and what we expect of them
  10. Train candidates and their campaign teams to gather signatures
    1. Every candidate gets a mentor / go to person for questions
  11. Weekly tasks
    1. Post how many signatures candidates have gathered on the web site and announce in email/blog/etc.
    2. Contact candidates to check on their progress and get them help
  12. Have all candidates hand in enough signatures
  13. Setup rally when dropping off ballot signatures
    1. Publicize
    2. Setup logistics
    3. Invite media
    4. Hold event
    5. Talk with media
    6. Review progress
  14. Review how this phase of the campaign worked

Define & Assign Fundraising Tasks

  • Email fundraiser
  • Fundraiser in late January or early February?
  • Fundraising letter

Summary

Jamie, Noe, Steve attending.

We'd like to contact some allies. Depending on who they are, we'll give one of two pitches:

  • (non-parties). We're looking for people to run for office. Do you know anyone who might be interested in running as a pirate? Would you be willing to ask around your organization?
  • (parties) How can we work together?

We brainstormed a list of groups to reach out to, and divide up the list. Jamie will update the list of volunteers.

We'd like to have a Regional meeting for Greater Boston - West & North. Probably in Late January or Early Feb. We set a tentative date of Feb 6th or Feb 7th. The regions include Somerville, Cambridge, Arlington, Belmont, Waltham (basically, regions where the attendees lives). We will call to get prices and venue information.

Possible locations:

  • Arlington
    • Capitol theatre (Steve)
    • Robbins Library (Steve)
  • Cambridge
    • Democracy Center (Steve)
    • Cambridge Public Library (Noe)
    • Episcopal Church (Noe)
    • Cambridge Y (Noe)
  • Somerville
    • Public Library (Jamie)
    • Somerville Theater (Steve)

After gathering information from the different venues, we should make a Venue Information wiki page, to have as future reference.

We plan to have another strategy meeting on Jan 9th.

We may have another meeting during the latter half of January, if needed to prepare for the regional meeting.

We'd like to have a pirate tech meeting on Jan 6th; this is a Wed. evening.

Jamie will setup pirate pads for the following topics:

  1. e-mail fundraising letter (how we will use the money)
  2. text for campaign site
  3. videos:
    1. why run
    2. planning your campaign
    3. how to get on the ballot
    4. how to gather signatures
  4. quick how to publicize and run a regional meeting document

Steve will work on using lets encrypt for our other sites.

Timeline:

  1. last email of year will be a fundraiser
  2. late Dec. call activists/volunteers
  3. Jan. setup regional meetings
  4. Fundraising letter in late Jan?
    1. With dates of regional meetings
    2. Have date for PirateCon 2015
  5. late Jan./early Feb. hold the regional meetings. Will ask for donations at them by handing out donation envelopes.

Next Meetings

The next meetings will be Saturday, Jan. 9th at Regina Pizzeria in Allston, 3-5pm. The 2nd 2016 meeting will be Saturday, Jan. 30th at Regina Pizzeria in Allston, 3-5pm.

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