February 14th, 2017 IRC Meeting
- 1 Review
- 2 Decisions/Endorsements
- 3 Projects
- 4 Projects On Hold For the Moment
- 5 Upcoming Events
- 6 Participants
- 7 Summary
- 8 Minutes
Our yearly conference is coming up in 10 weeks. Now would be a time to contact supporters directly and invite them to come, volunteer and donate.
Aaron James, who has fundraising experience, offered to make the calls, but would like to be remunerated. Likely a fixed percentage of the total raised or $15/hr, whichever is higher.
Starting Local Chapters
Fundraising & Conference
Message board application
Local Surveillance Ordinances
MAAPL Fight Foreclosure Campaign
Projects On Hold For the Moment
Both of these could be topics for future hackathons.
CCTV Camera Map
Together Boston Meshnet
- 2/18, 2-4pm, Democracy/IT meeting, Arlington
- 2/22, 6-9pm, Somerville Cryptoparty
See: 2017 calendar
- jokeefe (James O’Keefe, Somerville)
- srevilak (Steve Revilak, Arlington, MA)
- ovenbirdmash (Chris Foran; Roxbury)
- Aaron (Aaron James, Somerville)
- puer (puer, Somerville)
Calls for conference, fundraising. Aaron has fundraising experience and is willing to make calls, but would like renumeration for doing so. We discuss our typical burn rate, expenses, and the cost of running campaigns.
We agreed to hire Aaron, but have to work out a couple of the particulars.
21:04 < jokeefe> I updated the 2017 piratecon forms 21:04 < srevilak> hi Aaron 21:05 < jokeefe> speakers, registration and sign up for running for office. 21:05 < jokeefe> will send out links so people can review them 21:05 < srevilak> sounds good 21:05 < jokeefe> ahoy Aaron 21:05 < Aaron> hello everyone! 21:07 < jokeefe> The only issue I have is with https://masspirates.org/crew/forms/speak-piratecon-2017 21:07 < jokeefe> submissions are closed 21:08 < jokeefe> looking for the option to turn it out 21:08 < jokeefe> all are cloned off of the 2016 versions 21:08 < srevilak> That should be a webform configuration property 21:10 < jokeefe> thanks 21:10 < jokeefe> site seems slow 21:10 < jokeefe> Agenda: https://masspirates.org/wiki/February_14th,_2017_IRC_Meeting 21:11 < srevilak> jokeefe: yes. Oddly, load on our vm is unusually low right now 21:11 < jokeefe> ok 21:11 < jokeefe> ahoy ovenbirdmash 21:11 < ovenbirdmash> yo 21:14 < jokeefe> ids 21:14 < jokeefe> James O’Keefe, Somerville 21:15 < srevilak> Steve Revilak, Arlington, MA 21:15 < puer> puer, Somerville 21:16 < Aaron> Aaron James, Somerville 21:16 < ovenbirdmash> Chris Foran; Roxbury 21:16 < jokeefe> ahoy puer 21:16 < srevilak> jokeefe: find webform > form settings > Status of this form 21:16 < jokeefe> Agenda: https://masspirates.org/wiki/February_14th,_2017_IRC_Meeting 21:17 < jokeefe> thanks, srevilak 21:17 < jokeefe> anything to add? 21:17 < puer> Aaron when are you planning on making the calls? 21:17 < puer> I was wondering if i could sit in on some of them 21:18 < puer> (no fundraising experience, would like to learn / help out if possible) 21:18 < Aaron> Im ready to start whenever 21:18 < Aaron> figured we would talk about that tonight 21:19 < Aaron> def ok with you sitting in though 21:20 < jokeefe> ok. Anything to review? 21:21 < puer> (anything review re: fundraising, or across all topics in general?) 21:22 < jokeefe> reviewing past events 21:23 < jokeefe> Moving on to Decisions/Endorsements 21:23 < jokeefe> Our yearly conference is coming up in 10 weeks. Now would be a time to contact supporters directly and invite them to come, volunteer and donate. 21:23 < jokeefe> Aaron James, who has fundraising experience, offered to make the calls, but would like to be remunerated. Likely a fixed percentage of the total raised or $15/hr, whichever is higher. 21:25 < puer> have any percentages been proposed yet? 21:26 < jokeefe> Haven’t decided. 21:26 < Aaron> I am thinking 10% to start out. 21:26 < Aaron> It is diffuclt to say, hard to tell how the calls will go 21:27 < puer> what are our fundraising targets? 21:27 < puer> (how much do we need?) 21:28 < Aaron> I want the party to benefit, I am a pirate and this is about growing the party to be able have as much as we can in the coffers come 2018. 21:28 < srevilak> typically, we have 300/year in hosting, domain reg, and related costs 21:28 < srevilak> and generally another 600/year in event fees 21:28 < srevilak> Typical burn rate over the course of a year is ~ 1.3k 21:29 < puer> i see, so this isn't just to recoup the costs of the conference. it's to obtain an influx of funding which will support the next year of activity 21:29 < srevilak> correct 21:29 < srevilak> If you'd like to look at nuts and bolts 21:29 < srevilak> http://www.ocpf.us/Filers?q=80863&cat=C 21:29 < srevilak> these are our state financial disclosures 21:29 < srevilak> Perhaps the one place where massachusetts has a lot of transparency: political spending 21:30 < puer> this is super cool! wow 21:30 < jokeefe> Having a budget of $5000 would help 21:31 < puer> that's ~5x more than the typical annual burn rate - any particular reason why? 21:31 < Aaron> 2018! 21:32 < jokeefe> so we have more options 21:32 < srevilak> Yes, would be nice to donate to our candidate committees, or to do mailings 21:32 < srevilak> For contrast, take a look at Marty Walsh's finances 21:33 < srevilak> http://www.ocpf.us/Filers?q=martin%20walsh&cat=C#filer-reports 21:33 < Aaron> We are where we are, the more money the party has the more campaigns we can support. 18 state rep campaigns in 2018 maybe a stretch, but can we hit 20 by 2020? 21:33 < Aaron> Advertising, paper ads, rallies, events, the more cash on the hand the more we can do as a party. 21:35 < puer> how many state rep campaigns occurred in 2016? i was only aware of your bid for Rep in General Court, Aaron 21:35 < jokeefe> ~$1500 to $2000 21:36 < jokeefe> per campaign 21:36 < Aaron> I was it, two in 2014 21:36 < jokeefe> one in 2016 21:36 < puer> haha. i see. so we really want to ramp it up then! 21:36 < puer> exciting 21:36 < srevilak> puer: yes, that's the goal 21:37 < puer> can you share some examples of potential donors? 21:37 < puer> or is that something off the record 21:37 < jokeefe> Supporters 21:38 < jokeefe> You can check our reports for people who gave more than $200 21:38 < jokeefe> I mean $50 21:38 < puer> gotcha. so it's individuals who have given in the past, and not institutions 21:38 < jokeefe> yes 21:38 < jokeefe> we haven’t taken money from state registered PACs 21:39 < jokeefe> srevilak, do you think we can make this investment? 21:39 < srevilak> I think so 21:39 < jokeefe> also, what paper work is involved? 21:40 < jokeefe> 1099? 21:41 < srevilak> I suspect we can treat Aaron as a consultant, as long as this is fixed-term work 21:41 < srevilak> (e.g. like someone who might do a website UI, or graphic design) 21:41 < jokeefe> ok 21:42 < srevilak> If that's amenable to everyone 21:42 < jokeefe> Aaron, would you be comfortable with that? 21:43 < Aaron> what, doing it as a 1099? Yes 21:45 < srevilak> To be safe, I can contact IRS, and see what the options are 21:45 < jokeefe> good idea 21:46 < srevilak> My line of thinking -- if we had to (say) hire a lawyer to review a contract, we'd pay the lawyer, but we wouldn't have to file a 1099 21:46 < jokeefe> right, but they would be incorporated 21:47 < Aaron> Ill be at the statehouse tomorrow, thinking if there is an office there that could answer some questions? The elections office maybe? 21:47 < srevilak> Aaron: OCPF (office of campaign and political finance) would likely be the best bet 21:47 < srevilak> I'll still get in touch with IRS 21:48 < jokeefe> both is better 21:48 < srevilak> either way, we should be able to find a way to make it work 21:48 < Aaron> Guess we are still unsure how long term this will be, right? The goal is to keep it going, create a steady and fluid cash flow for the party. But, who knows how it will go? 21:48 < Aaron> Ok and i will stop by the office. 21:48 < srevilak> thanks, Aaron 21:50 < jokeefe> one of the things we need, srevilak, is a page we can send people to to add their phone numbers 21:50 < srevilak> shouldn't be hard to do 21:51 < puer> people meaning sponsors? 21:51 < srevilak> puer: yes 21:52 < puer> i thought we used CiviCRM? 21:53 < puer> to keep track of this stuff 21:53 < srevilak> puer: yes, we do 21:53 < puer> oh you mean a page which integrates with CiviCRM 21:53 < puer> ok durr my bad 21:53 < srevilak> basically. To cover the case where we have an email address, but not a phone number 21:54 < jokeefe> could we add it to the list on Saturday? 21:55 < srevilak> sure. Should just be a matter of creating an appropriate civi profile (if we don't have one already), and wiring it in to `existing contact' 21:57 < jokeefe> So Aaron, to be clear, what terms are you asking? 21:57 < srevilak> There are a couple of nuts and bolts details we could work out on Sat 21:57 < jokeefe> agreed 21:57 < Aaron> Is there a meeting planned for sat? 21:58 < jokeefe> a tech meeting 21:59 < jokeefe> so srevilak, as treasurer, would you prefer to work out the details and decide at next week’s meeting? 22:00 < srevilak> I think we can decide he basic premise tonight, and work out the contingencies (e.g. to 1099 or not 1099) during the week 22:01 < Aaron> ok, as for terms, I hope we can be a little flexible, for both the party and my sake. I dont want it to cost the party anything, thinking we start at $11/hr or 10 percent the first couple of weeks, see how it goes 22:02 < srevilak> The big question is whether we're okay with hiring Aaron to do fundraising. The contingency is, if we go forward, what are the mechanics of paying him 22:02 < jokeefe> I would prefer $15/hr or 10% whichever is� greater 22:02 < jokeefe> It should pay for itself, and we have a conference coming up that we want to turn people out to 22:03 < srevilak> I agree with jokeefe on the rates 22:03 < srevilak> we're at time 22:03 < jokeefe> I am willing to try it for a month and reevaluate 22:03 < Aaron> that works for me 22:03 < jokeefe> opinions? 22:04 < jokeefe> thanks, srevilak, want to see if we can come to a decision 22:04 < puer> im ok with it 22:04 < puer> actually quick question 22:04 < jokeefe> sure 22:05 < puer> let's say nobody bites, and we dont raise any money. will we be able to afford the compensation with what we have in reserve? 22:05 < puer> this is just worst case scenario 22:05 < jokeefe> good point 22:05 < jokeefe> srevilak? 22:06 < Aaron> good question. 22:06 < srevilak> puer: we have $1500 in the bank 22:06 < srevilak> We could (say) agree to a check-in every N hours 22:07 < srevilak> just to gauge how things are going 22:07 < puer> yeah that's good 22:07 < srevilak> Aaron: would that be okay with you? 22:07 < puer> and also it might be good to get an estimate, Aaron of how many hours you think you might spend next month 22:08 < Aaron> Idea- The 15% should only be promised to me once I hit $1000 for the week, under a thousand and I get 10%. 22:09 < Aaron> I am ok with check ins, if I am working for the party, I would think I would text or let someone know when I am starting, at which point i am working for the party and should be expected to respond to party officers. 22:09 < Aaron> I plan to put in a full 40 the first week and see how it goes. 22:09 < jokeefe> I think these ideas are good and should go into any final agreement 22:11 < Aaron> is the tech meeting online sat? is it something i join, call in to, or whatever? 22:11 < srevilak> Aaron: It's at my house 22:11 < jokeefe> it is during the MAAPL clinic we talked about 22:11 < jokeefe> any objections to hiring Aaron to make fundraising calls? 22:11 < Aaron> Oh, ok. 22:12 < srevilak> no objections here 22:13 < puer> fyi if aaron puts in 40 hrs a week every week, assuming 10 weeks leading up to the conference 22:13 < jokeefe> hopefully it won’t take 400 hours to call everyone 22:14 < puer> then the switch would be $6000 22:14 < puer> for hourly vs percentage 22:15 < puer> anyway just throwing that out there 22:15 < puer> wait nevermind i did the math wrong 22:15 < jokeefe> agreed, would think we would exhaust our list well before then 22:16 < jokeefe> or have raised way more money than we expected :-) 22:16 < puer> in any case i am in favor of Aaron the fundraiser 22:16 < Aaron> been thinking about that, we need to expand our lists, not easy, I know. 22:16 < jokeefe> not hearing any objections, lets move forward with it 22:16 < jokeefe> there are things we can do Aaron. 22:17 < jokeefe> lets have at least a weekly check in and make the final terms known 22:17 < jokeefe> as srevilak stated. we are at time 22:17 < Aaron> There are, for sure... sounds good. 22:17 < Aaron> Thank you. 22:17 < jokeefe> any objections to adjourning? 22:18 < puer> none - i'll discuss reddit stuff at the tech meeting 22:18 < puer> srevilak i'll actually send you an email before that 22:18 < srevilak> puer: ok 22:19 < srevilak> no objection to adjourning 22:19 < puer> no objection 22:19 < puer> (2nd that) 22:19 < jokeefe> thanks, puer 22:19 < Aaron> none, thanks again. 22:19 < jokeefe> thanks all 22:19 < jokeefe> have a wonderful evening 22:19 < puer> thanks all 22:20 < jokeefe> srevilak, do you have the notes? 22:20 < srevilak> will post notes