January 25th, 2016 IRC Meeting

Review & Decisions

Based on the notes from our 12/19/16 meeting (https://masspirates.org/wiki/December_19th,_2015_Campaign_Planning_Meeting), here is my research into finding a space for the Greater Boston regional convention.

Somerville Public Library seems to be free. They need to approve requests. There is a conference room in the main library that holds 20-40 depending on seating. The sign up form is at: http://www.eventkeeper.com/code/events.cfm?curOrg=SVILLE&curApp=rooms&curMode=ADMIN&curHelp=NONE&curMode=LOGOUT
Somerville Public School Facility requires three weeks notice and most items require a fee and cost of custodian time (at least four hours worth). Looks like the types of room available are the Cafeteria, Gymnasium and Library and they each have a flat fee of $50. Details are at http://www.somerville.k12.ma.us/education/components/scrapbook/default.php?sectiondetailid=14073 or http://cfweb3.smartedu.net/dev/rev2/smartfacility/0008.pdf

Cambridge Public Library seems to be free. They need to approve requests and require a week in advance and will accept up to two months in advance. The sign up form is at: http://www.cambridgema.gov/cpl/eventsandprograms/meetingrooms
Found this form for Cambridge Public Schools http://www.cpsd.us/UserFiles/Servers/Server_3042785/File/Migration/CPS_Facilities_Permit.doc?rev=0
Also found the Cambridge Community Center outside Central Sq. They rent classrooms for $35/hr. More at http://www.cambridgecc.org/rent-a-space.html
Democracy Center in Harvard Sq. doesn't seem to have much open on the weekend we wanted http://democracycenter.org/events
Lesley College wants at least $225 for a class room for up to four hours and $275 for over four hours Details at: http://www.lesley.edu/facility-rentals/ Cost at: http://www.lesley.edu/WorkArea/DownloadAsset.aspx?id=15939

Arlington Public Library's Robbins Meeting room requires a written request. It seems to be free for non-profits. PDF of the form and details is at: http://arlingtonma.gov/home/showdocument?id=23917

Pirate Pads:

Every Wed., Digital Fourth meeting, 11:20am-1:30pm, Voltage Cafe, Third Street, Cambridge

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